Q: Can you walk us through the procedure for reserving a meeting or dining room, making arrangements for food, technology support, housekeeping needs, etc?

Great question. We are fortunate to have many wonderful options for conference, dining and worship areas for gatherings on campus. I can walk you through the process now that Liz Birk, the Hospitality staff Receptionist, walked me through. 

To reserve a room throughout the Community Center contact the Receptionist by calling the main number (785) 537-4610, or by stopping by the Receptionist Desk. Liz or another member of the team will work with you to ensure that you have the setup you desire for your event. Rooms that are available to be reserved are the Community Room, Living Room, Manhattan Room, KSU Classroom and the West Conference Room. If you would like your event catered the staff will work with you and connect you with a team member from Prairie Star to discuss menu options and details. If you have any technology needs, such as a sound system or a projector the Receptionist will work with our Information Technology team to ensure that you have the needed equipment and support. The receptionist will ask you the details of how you would like the space set up and the furniture arranged and then work with the housekeeping team to complete the set-up on the day of the event.

After all of the arrangements are communicated to the Receptionist we then initiate our internal document called a “Banquet Event Order” or BEO form. She will deliver the orders to all the service areas responsible for executing your event. This is how all the arrangements you asked for will be communicated and completed. It is actually a very efficient process! 

Thank you for another great question, please keep them coming!